01 Feb 2019

Executive PA

Ref 32241

A financial services business is looking to recruit an Executive Personal Assistant, to provide a dedicated secretarial support to one or more senior members of staff.

Overview of Key Duties:

  • Day to day correspondence for Chief Executive Officer and Director when required 
  • Monitoring emails for CEO 
  • Maintaining CEO’s diary and making appointments 
  • Updating electronic calendars for CEO 
  • Fielding telephone calls for CEO 
  • Travel arrangements for all staff including flights, hotels and taxis
  • Organising foreign currency for director’s travel when required
  • Dealing with expenses on a regular basis
  • Organising internal meetings/functions, e.g. Board Meetings, Committee meetings, accommodation, refreshments, etc.
  • Provide secretarial support to the business development team
  • Collating and compiling weekly diary/movements of all directors for circulation
  • Production of quarterly board packs and committee meeting packs 
  • Providing sales and marketing support to Directors in respect of external functions
  • Send out mailings/invitations for corporate events
  • Taking and making follow-up calls from mailings/invitations
  • Organising bookings of venues, taxis, flights and hotels 

The desirable candidate will have an excellent standard of written English and keyboard/typing skills, good working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and have considerable experience of Secretarial/Executive PA roles. 

 

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